Our registered charity number is 517077 and registered company number is 1953344.
Who are Autism West Midlands?
We are the leading charity in the West Midlands for people with autism. We use our expertise to enrich the lives of people with autism and those who love and care for them. Our registered charity number is 517077 and registered company number is 1953344.
Autism West Midlands are committed to maintaining high standards of security and confidentiality in relation to all personal information. Information will only be collected, collated and kept that is required for a specific purpose and which is not irrelevant and excessive for that purpose.
What Information is collected by us? Information you give us
In order to provide our services, we need to collect and use personal information regarding
the following:
- Supporters including (donors, fundraisers, digital supporters, shop customers),
- Opt in marketing communications (electronic newsletters, campaign sign ups)
We will obtain personal information from you when you enquire about our activities and services, register for an event, send or receive emails, register for our news and updates, purchase from our online shop, make a donation, apply for one of our current vacancies, ask a question regarding our organisation or otherwise provide us with your personal information.
Below are examples of personal data held by us:
- Fundraising or supporter data
- Event administration or shop purchases
- Newsletter mailing lists and marketing
Lawful purpose for processing
Where you have booked an event, purchased an item on our shop or join as a supporter it
is our legitimate interests to process the information you have provided in order to fulfil the order. This will include passing your information to our finance department, passing your contact details to the event organisers, and adding you to the mailing list to receive our supporter’s information. Our registered charity number is 517077 and registered company number is 1953344.
Where you have opted into our general marketing communications you have given us consent to communicate with you. You can withdraw your consent at any time.
Information we may gather from our website
We will gather general information on how users interact with our website such as the
number of pages visited this information is collected to help measure how users interact with our website and content. This is done by using tracking software from our third party supplier Google Analytics for further information on Google Analytics visit Google’s information page to opt out of google analytics visit https://tools.google.com/dlpage/gaoptout for further information please read; How do we use cookies on this website?
How do we use your information? Supporter Information
We will collect information if you decide to donate to us, purchase from our shop, jo in as a digital supporter or set up a fundraising page.
The information collected will usually be more than one of the following:
- Name
- Contact details
- Bank or Credit Card details
- email address
We require this information for the following reasons:
- Provide you with the relevant information or service that has been requested.
- Administer your donation or sale, including processing gift aid.
- To thank you for your donation or support
Marketing Purposes e-newsletter
We will collect information from you should you decide to sign up to receive further communication from us electronically including general updates, event or campaign sign ups, or fundraising. The legal basis for us to process your information is that you have provided consent. We use a third-party provider Mailchimp to deliver our e-newsletter, we store your contact information in our MailChimp account, we will use our MailChimp account to send you marketing updates and gather statistics around email opening and
clicks to help us monitor and improve our e-newsletter. For further information please see Our registered charity number is 517077 and registered company number is 1953344.
Mail Chimp’s privacy policy.
The information collected will be the following:
- Name
- Area
- Interest
- Email address
Please be assured that will only use your information for the purposes you have selected when opting in to receive electronic communication, you have the right to withdraw consent or update your preferences by emailing [email protected].
Social media
If you send us a private or direct message via social media the message will be stored on our
social media account for three months. It will not be shared with any other organisations.
Who do we share your information with?
We will never sell or rent your information to another party or organisation.
If you have made a gift aid declaration, we may be asked by HMRC disclose the information you have provided as part of the declaration to reclaim gift aid. We may share or disclose your personal information if we are required to do so by any law or court order.
Do I have the right to see my information?
Yes, under the new EU General Data Protection Regulation (GDPR) that will be coming into effect across all member states from the 25thMay 2018, you will have the right to confirmation that your data is being processed and the right access to your personal data. For further information visit: https://ico.org.uk/for-the-public/
If you would like to make a request to see your personal information held by us, please write to:
Autism West Midlands Sense Touchbase Pears Bristol Rd Selly Oak Birmingham B29 6NA
How long will you keep my information?
We will only keep your personal information only for as long as required to operate our
services in accordance with legal requirements and tax and accounting rules. Where your information is no longer required, we will ensure it is disposed of in a secure and timely manner. Our registered charity number is 517077 and registered company number is 1953344.
Can I request that you delete my information?
Under the new EU General Data Protection Regulation (GDPR) that came into effect across all member states from the 25th May 2018, you will have the right to request deletion of your personal information if the following applies:
- Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
- If you withdraw consent.
- If you object to the processing and there is no overriding legitimate interest for continuing the processing.
- Your personal data was unlawfully processed (i.e., otherwise in breach of the GDPR).
- Your personal data has to be erased in order to comply with a legal obligation.
- Your personal data is processed in relation to the offer of information society services to a child.
Updates to this Privacy Statement
We may update the information held in our privacy statement at any time, so please check it from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us if you have opted in to be contact this way or by placing a prominent notice on our website.